Oregon City Council on Monday will consider accepting a bid for the Phase II Stadium Road Bikeway project.
Of the 10 bids that were opened by the city on Oct. 25, Eclipse Company, LLC, of Warensville Heights, Ohio, had the lowest and best at $479,075.86.
Other companies that submitted bids include:
• Gerken Paving, Inc., $513,204.15;
• Geddis Paving & Excavating, $519,300.60;
• KF Construction & Excavating, LLC, $543,910.50;
• George Gradel Company, $566,997.45;
• Mark Haynes Construction Inc., $592,499.
• Crestline Paving & Excavating Co., $592,642.28;
• Bowers Asphalt & Paving, Inc., $598,806.72.
• Henry W. Bergman, Inc., submitted an incomplete bid.
On Jan. 9 this year, council authorized Public Service Director Paul Roman to take bids for projects, such as the Stadium Road Bikeway Phase II project, which is slated to start next year.
“Eclipse has been in business for about three years,” said Roman at a committee of the whole meeting on Nov. 5. “They are pre-qualified and have very good references.”
The project will be funded by a Transportation Enhancement grant from the Federal Highway Administration equal to 80 percent of construction costs, up to a maximum of $440,000.
Roman said the city follows `best bid’ criteria, which helps determine whether a company practices quality workmanship and meets other high standards of construction instead of basing its award on the cheapest bid. Projects funded by the Ohio Department of Transportation, he said, do not include best bid criteria.
The city has not worked directly with Eclipse, but Roman said he checked the company’s references and found their work to be satisfactory.
The project had to be awarded by the end of the year even though construction does not start until next year, said Roman.
“Our local match is around $110,000, and that was not in our 2012 budget. So in order for us to award it, we have to at least appropriate the amount that would be our local share. I will have a line item in the 2013 budget for the full amount of the project,” he said.
The total cost estimate of the project is $550,000, which includes engineering and construction, according to Roman.
Councilman Sandy Bihn asked Roman about the considerable spread among the bids.
“Are there any flags in the bids in terms of comparable costs or in terms of whether they are cutting corners?” asked Bihn.
Roman said Poggemeyer Design Group reviewed the bid. The city hired Poggemeyer last February to provide professional engineering services for the final design and bidding for the project.
“And we talked with the owner of Eclipse as well as checked the references. There’s nothing that really pops out. I think everything in it looks fine. Obviously, they’re trying to get their foot in the door to our territory,” said Roman.
The project will connect the existing Municipal Complex Connector, currently ending on Corduroy Road on the Clay High School frontage, to the existing Stadium Road Bikeway that currently ends just north of Eagles Landing Drive. The bikeway will be a 10-foot wide asphalt multi-use path with two foot wide treated shoulders and will be 8,100-feet long.
The project, which is expected to be completed by June 14, is the last leg of the master plan of the main bikeway path that would go from Pearson Park to Maumee Bay State Park.
The first phase of the Stadium Road Bikeway, constructed in 2002, is a 10-foot wide asphalt multi-use path extending from South Shore Park to Eagles’ Landing Drive.